REBOL/IOS Calendar

Document Version 1.0
IOS Version 1.0

Contents:

1. Introduction
2. Navigating the Calendar
3. Preferences
4. Events
5. Appointment window
6. Creating Groups
7. Exporting Calendar Data

1. Introduction

The IOS calendar is shared for all users of the system. When one user adds an event, that event is copied to all other users' calendars unless it was specified private to certain users. The calendar is opened by clicking on the icon in the Applications arena.

Updating the Calendar

It is easy to update to the latest version of the Calendar. Click here for instructions.

2. Navigating the Calendar

The calendar window looks like a regular paper calendar. The current day is highlighted orange. The current month is in the middle of the burgundy bar. You can change the month either by clicking on the arrows either end of the burgundy bar or clicking on the burgundy bar and selecting the desired month from the drop-down menu. The year is assumed to be the current year.

The calendar window may be resized by clicking on the lower right corner and dragging the window edge. When the calendar is small, the icons indicate an event on that day.

Click on the day to see the list of events scheduled.

3. Preferences

To set the calendar preferences click on the P button and the preferences window will open. You can select which day of the week appears in the left most column and the number of days to be displayed. This allows the user to see only the work-week, if desired.

4. Events

To add an event to the calendar click on the day of the event. A detailed hourly list (daily list) for that day is displayed. Click the hour of the day for the event, and an appointment window will open. Note that even though the default daily list is hourly, when an event is added that occurs in between hours, the list will show the event at the specified time.

Once an event has been entered, you can click on it to go directly to the appointment window for that event to modify it or see the details.

5. Appointment window

The appointment window contains the following information:

	Who	The person that has the appointment, usually the user who creates the appointment, but any user may be typed in. This allows an assistant to schedule an appointment for someone else.
	By	The user that created the appointment. This may not be modified, so you know which user made the entry.
	Share with	Specifies who will see this event on their calendar. The default is always "Everyone". This is a drop-down list of all users and groups. You may select multiple users by selecting a group which contains those specific users. A person can make their own private appointment by choosing "Share with: (Myself)". You can only choose to share an appointment with one user or group. Notice that events not shared by everyone are shaded purple.
	Type	Determines the icon that will appear on the calendar. The options are: Note, Meeting, Urgent, and Holiday.
	What	This gives the user the option to make a note that will be seen by users when they click on the event.
	Start Date & End Date	Dates for start and end of appointment. By default all events start and end on the same day. Clicking on the either date field brings up a small calendar to select the date. The time fields allow you to schedule a length of time, the default is one hour. If an event spans multiple days, it will be seen on each day of the calendar, not just the starting day.

There is also an option to schedule an event on a reoccurring basis. Click on the Repeating tab at the top of the window. You can now select a frequency for the event including Weekly, Monthly, Yearly Day, and Yearly Weekday.

Once you have entered your event information, click on the save button, and your event will appear on the calendar.

Hidden Windows

Usually the appointment window or daily list will pop to the top when you click on the event or day. It is possible that a window will be hidden behind your calendar. If you don't see the expected window, look behind the calendar.

6. Creating Groups

In order to share Calendar information with a specific group of people, they must all be part of the same group. Groups may only be defined by a user with Admin capabilities with the User Admin application. To create a new group, click on a user in the User Admin application, and type the group name in the appropriate field. Multiple groups may be separated by spaces. The Admin must take care to type the group names exactly the same for each intended user in a group or they will not be in the same group. Once a new group name is added to a user, the calendar application must be restarted before it will be displayed in the "Share with: (List)".

7. Exporting Calendar Data

Daily event lists can be exported by clicking on the H button. The information is exported in HTML format which can be viewed with any web browser, or modified with an editor.